The RFID system features

• Ideal for RFID library & file management systems.
• Applicable to books, documents, folders and other files. The RFID sticker is recommended for products having paper surface.
• Exceptional read range and consistent performance combined with durability that very few products in the market can match.
• Classification of all documents/files or books by type (Contract, Legal file, product catalogue, etc.)
• Managing and controlling removal from certain locations and triggering alarms of unauthorized attempts.
• Locating individual file and document from crowded archives.
• Automated desks for check-in & checkout.
• Credential and access management for handling specific documents.
• Flexible integration with existing systems, including Electronic document management systems.

RFID in RFID in File, Document and Book Tracking – Components required for implementation

• RFID Tags for Files, Document and Book tracking such as UHF Sticker labels, UHF Semi Rigid printable white PET slim PET labels, UHF Strips etc.
• RFID Readers – Fixed and Handheld readers
• Middleware & Application Hardware – Enterprise Servers.
• End User Devices- Personal Computers, Tablets and Smartphones.
• Network – Wired, Wireless, GPS, WWAN, and Bluetooth.
• Alarm System – I/O Controller for Lights & Buzzers.
• RFID Middleware – High-level hardware enabled application.
• Enterprise Document Tracking Software – Windows/ Web-enabled and Mobile versions.

Benefits of RFID enabled File/Document and Book Tracking

1. High-speed inventorying

A unique advantage of RFID systems is their ability to scan files, documents and books on the shelves without tipping them out or removing them. A hand-held inventory reader can be moved rapidly across a shelf of file/document/books to read all of the unique identification information. Using wireless technology, it is possible not only to update the inventory, but also to identify items which are out of proper order.

2. Rapid check-out / check-in

The use of RFID reduces the amount of time required to perform circulation operations. The most significant time savings are attributable to the facts that information can be read from RFID tags much faster than from barcodes and that several items in a stack can be read at the same time. While initially unreliable, the anticollision algorithm that allows an entire stack to be check-out or check-in now appears to be working well.

The other time savings realized by circulation staff are modest unless the RFID tags replace both the EM security strips or RF tags of older theft detection systems and the barcodes of the library management system – i.e., the system is a comprehensive RFID system that combines RFID security and the tracking of materials throughout the library; or it is a hybrid system that uses EM for security and RFID for tracking, but handles both simultaneously with a single piece of equipment. There can be as much as a 50 percent increase in throughput. The time savings are less for check-out than for check-in because the time required for check-out usually is extended by social interaction with patrons.